Professional Reply
Draft a clear, professional reply to an email, addressing the sender's main points.
Prompt template
Write a professional email reply to the message below. Address each of the sender's questions or requests. Keep the tone {{tone}} and the length to about {{length}}. Sign off as {{sender_name}}.
Original message:
{{original_message}}
Key points to include in my reply:
{{key_points}}
Placeholders
{{tone}} — Tone- Desired tone of the reply. Example: friendly but concise
{{length}} — Length- Rough target length. Example: under 150 words
{{sender_name}} — Your name- Name to sign off with. Example: Jordan
{{original_message}} — Original message- The email you're replying to. Example: Hi, can you confirm the launch date and whether the budget covers a second reviewer?
{{key_points}} — Key points- Facts or answers to include. Example: Launch date is March 3. Budget covers one reviewer only; a second would need approval.
Example input
tone: friendly but concise · length: under 150 words · sender_name: Jordan · original_message: question about launch date and budget · key_points: launch date and budget answers.
Filled-in example
Write a professional email reply to the message below. Address each of the sender's questions or requests. Keep the tone friendly but concise and the length to about under 150 words. Sign off as Jordan.
Original message:
Hi, can you confirm the launch date and whether the budget covers a second reviewer?
Key points to include in my reply:
Launch date is March 3. Budget covers one reviewer only; a second would need approval.
Expected output format
A complete email reply with greeting, body addressing each point, and a sign-off using the given name.
Customization tips
- Specify the relationship (client, manager, vendor) so the assistant calibrates formality correctly.
- Ask for a shorter one-paragraph version if you want something quick to skim.
Limitations
- The assistant only knows what you paste in — it cannot verify facts like dates or budgets on its own.
Safety notes
- Remove or mask sensitive account numbers, passwords, or personal data from any text you paste.
- Double-check names, dates, and figures in the draft before sending.
Follow-Up Email
Draft a polite follow-up after no response, without sounding pushy.
Prompt template
Write a short, polite follow-up email about {{topic}}. This is my {{follow_up_number}} follow-up after the original message on {{original_date}}. Keep it under {{length}} and end with a clear, easy next step for the recipient.
Original message summary:
{{original_summary}}
Placeholders
{{topic}} — Topic- What the follow-up is about. Example: the proposal I sent for the Q3 marketing contract
{{follow_up_number}} — Follow-up number- Which follow-up this is. Example: second
{{original_date}} — Original date- When the first message was sent. Example: June 10
{{length}} — Length- Target length. Example: 80 words
{{original_summary}} — Original message summary- Brief recap of the first message. Example: Sent a proposal for a 3-month marketing contract with pricing tiers.
Example input
topic: the Q3 marketing proposal · follow_up_number: second · original_date: June 10 · length: 80 words · original_summary: proposal with pricing tiers.
Filled-in example
Write a short, polite follow-up email about the proposal I sent for the Q3 marketing contract. This is my second follow-up after the original message on June 10. Keep it under 80 words and end with a clear, easy next step for the recipient.
Original message summary:
Sent a proposal for a 3-month marketing contract with pricing tiers.
Expected output format
A short email with a brief recap, a light acknowledgment they may be busy, and one clear next step or question.
Customization tips
- Ask for a firmer tone if this is a final follow-up before you move on.
- Request a subject line suggestion alongside the body.
Limitations
- The assistant can't know the recipient's actual situation — avoid assuming a reason for silence in the draft.
Safety notes
- Keep follow-up cadence reasonable; repeated unsolicited messages can be considered spam or harassment.
Politely Decline a Request
Draft a respectful decline that preserves the relationship.
Prompt template
Write a polite email declining the following request. Give a brief, honest reason without over-explaining, and offer {{alternative}} if appropriate. Keep the tone {{tone}}.
Request:
{{request}}
Placeholders
{{alternative}} — Alternative offered- Any alternative you want to propose, or 'no alternative'. Example: to revisit the request next quarter
{{tone}} — Tone- Desired tone. Example: warm and respectful
{{request}} — Request- What is being declined. Example: A vendor asking for a 20% budget increase mid-contract.
Example input
alternative: revisit next quarter · tone: warm and respectful · request: vendor asking for a mid-contract budget increase.
Filled-in example
Write a polite email declining the following request. Give a brief, honest reason without over-explaining, and offer to revisit the request next quarter if appropriate. Keep the tone warm and respectful.
Request:
A vendor asking for a 20% budget increase mid-contract.
Expected output format
A short, respectful email that states the decline clearly, gives a brief reason, and optionally offers the alternative.
Customization tips
- Specify if you want the reason omitted entirely ("decline without detailed reason").
- Ask for a firmer version if this is a repeat request after a previous decline.
Limitations
- The assistant may soften language more than you intend — review for clarity so the decline isn't misread as tentative.
Safety notes
- Avoid including confidential internal reasoning (e.g. specific budget figures) that shouldn't be shared externally.
Cold Outreach Introduction
Draft a brief, respectful first-contact email introducing yourself or your offering.
Prompt template
Write a short cold outreach email introducing {{sender_context}} to {{recipient_context}}. Keep it under {{length}}, personalize the opening line using the detail below, and end with a low-commitment call to action (not a hard sell).
Personalization detail:
{{personalization_detail}}
What I'm offering or asking for:
{{ask}}
Placeholders
{{sender_context}} — About you- Who you are and what you do. Example: a freelance accessibility auditor
{{recipient_context}} — About the recipient- Who you're writing to and why them. Example: the head of product at a mid-size SaaS company
{{length}} — Length- Target length. Example: 100 words
{{personalization_detail}} — Personalization detail- A specific, genuine detail about the recipient. Example: Their recent blog post about improving keyboard navigation.
{{ask}} — Ask- What you want them to do or consider. Example: A free 20-minute accessibility audit of one page.
Example input
sender_context: freelance accessibility auditor · recipient_context: head of product at a SaaS company · personalization_detail: their blog post on keyboard navigation · ask: free 20-minute audit.
Filled-in example
Write a short cold outreach email introducing a freelance accessibility auditor to the head of product at a mid-size SaaS company. Keep it under 100 words, personalize the opening line using the detail below, and end with a low-commitment call to action (not a hard sell).
Personalization detail:
Their recent blog post about improving keyboard navigation.
What I'm offering or asking for:
A free 20-minute accessibility audit of one page.
Expected output format
A short, personalized email with a genuine opening line, a brief value statement, and a low-pressure call to action.
Customization tips
- Provide a real, specific personalization detail — generic flattery reads as spam.
- Ask for two subject line options optimized for open rate without being misleading.
Limitations
- Personalization is only as good as the detail you supply; do not let the assistant invent facts about the recipient.
Safety notes
- Follow applicable anti-spam laws (e.g. CAN-SPAM, GDPR/ePrivacy) including consent and unsubscribe requirements for your jurisdiction and list.
- Never use this prompt to impersonate a real company or person, or to send unsolicited bulk email at scale.
Apology for a Delay
Draft a sincere, concise apology for a missed deadline or delay, with a clear plan forward.
Prompt template
Write a sincere but concise apology email for a delay in {{deliverable}}. Briefly acknowledge the impact, avoid over-apologizing, and state a specific new timeline: {{new_timeline}}.
Context on the delay (optional, keep brief):
{{context}}
Placeholders
{{deliverable}} — Deliverable- What was delayed. Example: the final design files
{{new_timeline}} — New timeline- The new date or commitment. Example: Friday, July 26 by 5pm
{{context}} — Context- Brief, optional reason for the delay. Example: An unexpected dependency on a third-party asset review.
Example input
deliverable: final design files · new_timeline: Friday, July 26 by 5pm · context: dependency on a third-party asset review.
Filled-in example
Write a sincere but concise apology email for a delay in the final design files. Briefly acknowledge the impact, avoid over-apologizing, and state a specific new timeline: Friday, July 26 by 5pm.
Context on the delay (optional, keep brief):
An unexpected dependency on a third-party asset review.
Expected output format
A short email: acknowledgment, one clear apology sentence, brief context if given, and a specific new commitment.
Customization tips
- Ask for a version without any excuse if you'd rather just apologize and commit to the new date.
- Specify the recipient relationship (client vs. internal team) to calibrate formality.
Limitations
- The assistant cannot guarantee the new timeline is realistic — confirm it internally before sending.
Safety notes
- Be truthful about the cause of the delay; do not ask the assistant to fabricate an excuse.